Parts Inventory System

A Parts Inventory System is software that keeps track of all parts and accessories the dealership has in stock, and helps manage ordering and sales of those parts. Every time a part is sold over the counter or used in a service repair order, the system adjusts the on-hand quantity and records the transaction (linking it to the sale or repair). It maintains minimum and maximum stock levels for each item so that when the quantity hits a reorder point, it can suggest or automatically place an order with the manufacturer or supplier. In a Canadian dealership, the parts system often interfaces with the automaker’s electronic parts catalog, which allows a parts advisor to look up the correct part by vehicle VIN and then check if it’s in stock at their dealership or need to order from the manufacturer or a local warehouse. It also helps with seasonal parts management – e.g., stocking winter tires and rims ahead of winter. Good parts management reduces instances of missing parts (which delay service jobs) and keeps carrying costs in check (so you’re not overstocking slow-moving parts). The system can produce reports on fast vs. slow-moving items, so the parts manager can adjust ordering. A well-managed parts inventory system ensures technicians have the right parts when needed and contributes significantly to fixed operations profitability.